Records Management

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Missoula County Record Center

2147 Ernest Ave
(behind Bob Wards & across from Culligan Water)
Missoula, Montana 59801
(406) 258-3457 Hours Mon-Fri   8am – 4:30pm

The mission of the Missoula County Records Center & Archives is to provide economical and efficient records management services to Missoula County.  The Records Center & Archives ensures that county records and information of short-term value are legally disposed of pursuant to Montana records laws and that permanent records are preserved and made available for public access.

The Missoula County Record Center encourages public requests be made through the relevant County Department that originated the records.  Not all Missoula County Records are stored at the County Record Center.

Missoula County offices, departments and agencies currently maintain millions of documents in a variety of formats. Most of these records are paper and contain information of long-term legal, historical, administrative or fiscal value. The majority of these records are created and maintained as a result of mandated services. Good management is essential. Without a sound management strategy, records begin to occupy valuable space, are disposed of carelessly or are stored in insecure or inaccessible locations.
The purpose of the Missoula County Records Center (Records Center/Center) is to alleviate some of these management concerns by providing economical storage, timely retrieval, facility security, document processing and legal disposal for those semi-active and inactive records generated as a part of the business of government.

The Records Center management tools include: schedules of retention and destruction, computerized tracking of records housed at the Records Center, timely retrieval, and a full imaging service.
Benefits of the Missoula County Records Management Program include:

  •  Source document imaging to reduce space and protect vital records,
  • Secure records destruction,
  • Improve security for confidential records,
  • Improved public access to those records transferred to the Center,
  • Improved productivity and space utilization for the offices served,
  • Computerized indexing of county records.
  • Limited Historical Research

The center is considered by the Missoula County Records Manger to be an extension of each office for the purpose of records storage and processing. Records stored in the facility always remain the property and responsibility of the originating office.

 

Directions to the Record Center

RecordsManagement